Academic Assembly

The Executive Committee shall have general supervision of the affairs of the Assembly between its sessions, fix the hour and place of sessions, appoint advisory committees, make recommendations to the Assembly, and shall perform other such duties as are specified in this Constitution. The Executive Committee shall be subject to the orders of the Assembly, and none of its acts shall conflict with action taken by the Assembly. The Executive Committee shall:

1. Convene no later than ten (10) days prior to each Assembly meeting to formulate the agenda and to assure the distribution of the agenda, of committee or other resolutions, and of any pertinent reports at least seven (7) days prior to the Assembly meetings.
2. Be authorized to call meetings of the Assembly upon request of any four (4) of its members.
3. See that each Assembly standing committee elects a Chair at the last meeting of every other academic year to serve for two years.
4. Assist the chairs of the standing committees in developing their committee charges and securing adequate committee membership.
5. Review all standing committees at the expiration of the academic year and recommend to the Assembly the abolition of any standing committees or the creation of any new standing or ad hoc committees as need arises.
6. Review the Constitution and By-laws every three years and recommend any needed changes and/or additions to the Assembly.
7. Be authorized to make appointments to college-wide committees when Assembly representatives are urgently needed. In making these appointments, the Executive Committee shall do its best to identify interested Assembly members. Such appointments shall be brought to the next Assembly meeting for confirmation.
8. Appoint members to supervise a Sunshine Fund to convey the Assembly’s sentiments to members suffering personal difficulties or bereavement. Members so appointed should keep a record of income and expenses and submit an aggregate summary at the end of the academic year Member of the Grant Campus Honors Advisory Committee showing the current balance in the Fund.

Makes recommendations to the administration concerning the academic calendar.

The committee will continue to work on implementing the SUNY Applied Learning requirements.

• Evaluates the CAPIE to ensure that the processes and activities within the document align with Middle States Commission on Higher Education (MSCHE) standards, SUNY requirements, and best practices in higher education and to provide recommendations for change where appropriate
• Systematically reviews assessment plans and final reports (outcomes assessment) from academic programs and administrative and educational support (AES) units
• Provides end-of-year reviews, with recommendations, of assessment plans/reports and academic/AES program/unit reviews
• Assists in facilitating communication of the importance of assessment to the broader college community as well as a reporting of results to the appropriate stakeholders

The Class Size Committee shall be charged with the responsibility of reviewing and recommending proposed modifications (if and when necessary) to the class size maximums (as posted on the College Governance web site) to determine the maximum class size for all credit courses (or courses which are prerequisites for credit courses). Its recommendations shall be forwarded to the President and Vice President for Academic Affairs as described in the Faculty Association Contract.

The College Honors Advisory Committee will have the following responsibilities:

• Develop and recommend Honors Program policies
• Review criteria for both admission to and for continuing in the Honors Program
• Review, develop and recommend criteria for accepting a course as Honors
• Recommend promotional and marketing strategies for the Honors Program to address the broader community and the local high school guidance personnel
• Recommend to the Suffolk Community College Foundation scholarship awards to Honors students
• Propose recommendations regarding the college-wide Honors Program budget to the Associate Vice President for Academic Affairs/College Dean of Faculty
• Other items associated with the Honors Program

The College-wide Developmental Studies Advisory Committee, representing faculty and administrators in developmental studies and student support service areas of the three campuses, is formed to ensure and enhance the quality of teaching provided by Developmental Studies to offer the proper preparation that developmental students need for a successful college education.

The Distance Education Committee (DEC) is an advisory and recommending body concerned with Distance Education (DE) policies, procedures, and guidelines at Suffolk County Community College. The DEC operates under a provision in the Faculty Association contract in Appendix J and more recently Items 54 and 55 in the 2005-2011 MOU. The role of the DEC is primarily one of managing requests to develop new courses to be taught at the College in one of the four DE modalities: Fully online, blended/hybrid, distance learning classroom, or telecourse and also to manage requests for assignment to existing courses.

The College-wide College Seminar Advisory Committee represents the voices of the faculty and administrators teaching and coordinating a variety of freshman seminars on the three campuses. The mission of the committee is to promote excellence in teaching methods and techniques that help students make a successful transition to higher education.

Makes recommendations to the administration concerning the graduation ceremony.

Meets as needed to address complaints as they arise.

The Strategic Planning Council (SPC) involves every constituency associated with the College. Its primary purpose is to review and to make recommendations to the President regarding planning and action priorities at the campus and college-wide levels.

The SPC:

• reviews plans and the progress made in effecting them;
• communicates the status of strategic and operational planning;
• provides input at various points of the planning process;
• proposes any changes to the process of planning (including its relationship to budgeting and resource allocation);
• recommends revisions to the Strategic Plan; and
• provides counsel to the President as requested.